INFORMATION ON ONLINE INCORPORATION PROCEDURE

Formations House has made it possible to incorporate your company within a few minutes by going through a very simple 7 step Online Incorporation Procedure. A brief description of this procedure and required details are as follows:

STEP1 - COMPANY SEARCH:

Enter your selected company name in the Company Name Input Box to check its availability.

Ensure you have checked your spelling carefully - once a name is submitted it can not be changed without incurring further expense.

The words "company", "co", "the", "and", "&" are ignored by Companies House when checking your company name against the register.

Punctuation is ignored, such as commas, brackets ( ) and full stops. For example, if you wanted to register ABC LIMITED but it already exists then you can not register A-B-C LIMITED to make the name seem different. Although punctuation is ignored when comparing to existing names it will still appear on your certificate of incorporation.

All company certificates are issued with the name in CAPITALS so capitalisation is ignored. You can however present the name in your preferred format on official stationery.

Very occasionally Companies House name check system makes an error - in the event the name you try to register is rejected because it is already in use we will allow you to submit an alternative choice for no additional charge.

STEP2 - PROCEED TO FORM A COMPANY:

Step 2 of online company incorporation procedure displays the search result for your company name search operation. If your proposed company name is available for incorporation, a list of our additional services is displayed in step 2. These services are as follows:

Business Starter Pack 295 ( 655 of 950 normal selling price only available during registration phase)
Online Company Administrator 25 Per Annum ( Highly recommended )
Express Formation 25
Nominee Secretary 25 (Per Annum)
Nominee Director 400 (Per Annum)
Nominee Shareholder 25 (Per Annum)
Registered Address 25 (Per Annum)
InfiniOffice (Phone, Fax and Mailing Address) 250 (Per Qtr.)
Bank Account Opening 500
Vat Registration 50
Logo, Website, Letterhead, Business Card 100
Apostille 150
HOSTING : 10 GB Web space + Unlimited email address 50 (Per Annum)
Value Accounting - Preparation and e-filing of Annual accounts and Company Tax returns 300 (Per Annum)
Payroll services
Enterprise Accounts Express 100 (Per Annum)
Outsourced Accounts Department 300 (Per Annum)
Annual accountancy service Extreme 7 day turn around 500 (Per Annum)
Trademark Registration 350
Certificate of Good Standing 50

You can click on the given checkboxes to select the services that you require.

STEP3-VIEW CART:

Step 3 displays your ordered services along with their unit prices, quantity and the total cost.

STEP4-LOGIN OR REGISTER AS NEW CUSTOMER:

Step 4 allows you to register yourself as our customer and displays the following two options:

  • Existing Customer Login: for those customers who have previously used our services.
  • New Customers: for new customers to acquire registration and to generate a Customer ID and password for access to My Account Option on our website.

If you are an existing customer, our online formation system skips the 5th step of customer registration and takes you directly to step 6 where you need to enter company specific information.

STEP5-REGISTER AS NEW CUSTOMER:

Step 5 needs you to enter your contact details which will be used by Formations House in future to contact its customers. You need to enter the following details:

  • Business Name
  • Contact Name
  • Choose Password (for My Account)
  • Email
  • Street
  • Town
  • State / County
  • Country
  • Post Code
  • Telephone
  • Fax
  • Comments section is for any additional comments you wish to enter while registering yourself as our customer.

Business Name, Choose Password and Email are three compulsory options which are to be filled in to complete the registration procedure.

Your entered email address will be used to send you Customer Registration and Order Confirmation Emails. Please make sure that this email address is valid as this is used as the main source of communication between the customer and Formations House.

As soon as you click Register, your Login Details are displayed which are as follows:

  • Customer ID
  • Password
  • Business Name
  • Email Address

STEP6-FILL IN DIRECTOR DETAILS:

Step 6 prompts you to enter company specific information in the following areas:

  1. Registered Address
    Proposed Registered Office Address: It has to be a valid postal address within the UK.
    *Post Town
    *Post Code
    *Incorporated In: i.e. England & Wales or Scotland

  2. Share Capital
    *Share Currency: i.e. Pound Sterling, Euro, Japanese Yen, US Dollars
    *Total Number of shares: can be any number of shares, above one. This field has a default value of 1000 which can be changed according to     your    requirements.
    *Value per Share: can be any value. Usually it is 1 and this field has a default value of 1 which can be changed.
    Company's Total Capital: This Field is a multiple of total number of shares and value per share and its value is automatically set as soon as the    upper two fields are filled in.
  3. Secretary Details
    Company Name: If you have a corporate secretary i.e. another company is acting as your company secretary, you need to click on the button   marked "HERE" to enter company name. If you wish to reset the secretary details, click on the button marked "RESET".
    *Style / Title: Select from the drop down box.
    *Gender
    Honours etc
    *Forename(s): Enter complete forename. Do not use initials or combine surname with it.
    *Surname(s): Enter complete surname. Do not use initials or combine forename with it.
    Previous Forename(s)
    Previous Surname(s)
    Residential Address: You must enter secretary's residential address. If you have selected our registered address service, do not use the option Address same as Registered Address" as we do not allow this.
    *House No. and Street Name
    *Post Town
    *Post Code
    *Country
    *Number of Shares Held: Enter number of shares you wish to allot to the Company Secretary (if any).
  4. Director Details:
    Company Name: If you have a corporate director i.e. another company is acting as your company director, you need to click on the button    marked "HERE" to enter company name. If you wish to reset the Director details, click on the button marked "RESET".
    *Name Style / Title: Select from the drop down box.
    *Gender
    Honours etc
    *Forename(s): Enter complete forename. Do not use initials or combine surname with it.
    *Surname(s): Enter complete surname. Do not use initials or combine forename with it.
    Previous Forename(s)
    Previous Surname(s)
    *Date of Birth: It should be entered in dd/mm/yy format. Director's age must be between 16 and 70.
    Other Directorships:
    Residential Address: You must enter director's residential address. If you have selected our registered address service, do not    use the option Address same as Registered Address" as we do not allow this.
    *House No. and Street Name
    *Post Town
    *Post Code
    *Country
    *Nationality
    *Number of Shares Held: Enter number of shares you wish to allot to the Company director. At least one director must be issued a minimum of     one share.
    You can enter director details for 4 directors in our online application form. If you enter director details for more than one director, please make sure you enter this information in alphabetical order.
  5. Shareholder Details: If you have any additional shareholder other than company director and secretary, you can enter the relevant details in this section.
    Company Name: If you have a corporate shareholder i.e. another company is acting as a shareholder, you need to click on the button marked "HERE" to enter company name. If you wish to reset the Shareholder details, click on the button marked "RESET".
    *Name Style / Title
    Gender
    Forename(s): Enter complete forename. Do not use initials or combine surname with it.
    Surname(s): Enter complete surname. Do not use initials or combine forename with it.
    Date of Birth: It should be entered in dd/mm/yy format.
    House No. and Street Name
    Post Town
    Post Code
    Country
    Nationality
    Shares Subscribe: At least one share out of company's total share capital must be allotted to someone. At lest one director must have a minimum of one share.
    Once you have entered the shareholder details, click on the button marked "ADD SHAREHOLDER". Shareholder's name will be displayed on the list of subscribers. You can also remove a name from this list if you wish to make any modifications by clicking the button marked" REMOVE FROM LIST".

STEP7-PROCED TO CHECK OUT:

This is the last step of company incorporation which allows you to choose your mode of payment. You can pay through the following options:

  • Cheque
  • Draft
  • Bank Transfer
  • Credit Card
  • Debit Card
  • Solo

Please select "If you wish to pay by check or bank transfer please click" check box if you wish to pay through any option other than a credit / debit card.

If you wish to pay through credit / debit card, you need to enter the following details:

  • Card No.
  • Issue No. (if debit card)
  • Name of card holder
  • Expiration date
  • Card Address
  • Security Code: i.e. last three digits from the CCV code given on the back of your card.
  • Shipping Information: If your shipping address is different form the one you entered in customer registration section, you can enter this address here. This is the address where your Certificate of Incorporation will be posted.

CHECK OUT:

As soon as you click the button marked "Check Out", a new page opens with the following message:
Congratulations you have now completed the process to form a UK company, you do not need to do anything else, as this is an electronic formation service, and there are no documents to sign.

Using the information you have provided we will now form the company for you. This will take approximately 3-4 days; unless you chose the express formation option then it will take 24 hours.

If you are paying by cheque, we will wait until we receive your cheque before sending the company to you.

We will send out the Original company certificate to you once the company has been formed.

One of the great things about our formation service is that all your company documents are available to you online so you can print as many copies as you want, just log on to "my account", which is on the menu bar using your customer id and password.

You can administer your company using our electronic register; just add entries to the register for minutes and record changes to company personnel.

Thank you for using our service if you need any further assistance, please Email support@formationshouse.com.

As soon as this process is completed, you receive two emails with the following subjects:

  • Customer Registration Info.: Contains your login details
  • Your Order: It is for order confirmation with all your ordered services and prices.